Boy Scout Troop 101

Iron Eyes Cody District, Verdugo Hills Council

Parents' Information

(Revised May, 2006)

Meeting Day : Every Tuesday night (some holiday exceptions)
Meeting Time : 7:00 pm - 8:30 pm
Meeting Place : Incarnation Catholic Parish and School
1001 North Brand Blvd., Glendale, CA
Troop Sponsor : Incarnation Catholic Parish
This troop is chartered as part of a youth ministry for Incarnation Parish and meets at the school
with the permission of the pastor. Boys of any faith or ethnic origin may participate.

Art Resendez (818) 246-0214
Assistant Scoutmasters:
Dennis Doyle H: (818) 956-1311 W. (818) 240-1000 ext. 5343
Ron Clark (818) 951-4513
Chris Harvey (818) 240-4086
Evan Doyle (818)-956-1311

Troop Structure:
A Boy Scout troop is made up of patrols of approximately six to eight boys. A new scout will be assigned to a patrol by the scoutmaster. Teaching leadership skills is fundamental to the scouting program; the scouts are the real troop leaders, not the adults. The boys guide the direction of the program. As a scout progresses in scouting, his first leadership opportunities will be at the patrol level. With leadership experience at the patrol level, he may move on to a troop level position.
The troop is led by a senior Scout who is the Senior Patrol Leader (SPL). He is aided by the Assistant Senior Patrol Leader (ASPL) and other senior boys who may be Troop Guides or Junior Assistant Scoutmasters. The Scoutmaster, and Assistant Scoutmasters help oversee the troop meetings, but the boys lead the meeting. The SPL is usually elected by the Scouts in the troop. Each patrol has a Patrol Leader. Currently we have 3 patrols, the Eagles, Ravens, and the Hawks.
Other leadership positions your son may hold are: Troop Scribe, Historian, Quartermaster, Librarian, Chaplain's Aide, and Bugler. He may also decide to work with our associated Cub Scout Pack as a Den Chief. The SPL, ASPL, Scribe, and Patrol leaders meet occasionally to plan the troop meetings and campouts.

How to Join:
Boys who wish to join should fill in the brown application form supplied by the scoutmaster or the cubmaster of the graduating pack. Scouts may also transfer from other troops. There will be a short scoutmaster conference with the boy and at least one parent before the boy may join.

$30.00 per year. Local troop dues ($20)+National BSA DUES ($10.00)= $30 (Boy's Life Magazine extra) Boys transferring from a cub pack=$1. Dues will be pro-rated depending on the time of year the boy enters the troop. This money covers registration, insurance, advancement awards, activity badges and basic operating supplies for the troop. The Scout will receive an annual membership card from Boy Scouts of America (BSA). Fees for individual events are not included in the annual dues. Each individual event will have some additional cost to cover food, camp fees etc. Typically, a weekend campout will cost each boy about $15. Some events may be more, some less. Summer camp (a week long event),will probably cost between $275-$400 for all meals, activities, and transportation. We periodically hold pancake breakfastfund raisers. These events help the scouts earn money which they can use to help pay for equpment, badges and the difference between campout fees and the actual costs of reserving camping space.

We would like the boys to wear complete uniforms at meetings and outings. The formal "Type A" uniform consists of the official scout shirt, pants with scout belt, red neckerchief with slide, and cap. As your boy progresses in scouting, he may acquire merit badges which would be worn on a shoulder sash. "Type A" uniforms are appropriate at meetings and formal events. Either shorts or long pants are okay, but if shorts are worn, then the official long green socks should be worn also.
The "Type B" uniform consists of our official troop t-shirt (which we supply) with scout pants. We usually wear these on hikes, at summer camp, and during the day on campouts. We usually wear the "Type A" uniform going to and coming from campouts.

Your son's scout uniform should have the following insignia which may be purchased when you get the uniform: the Verdugo Hills Council shoulder patch, the numbers "101" for our troop number, the purple international scouting patch and red epaulets for the shirt.
As your son earns various awards and patches while advancing, those badges are supplied by the troop. The Boy Scout Handbook has a template in the front and back covers regarding where the items should be sewn on.
Uniforms and other Scouting items can be purchased at Scout headquarters, Verdugo Hills Council 1325 Grandview Avenue, Glendale, California 91201 ( 818-243-6282), or at the Sports Chalet in LaCanada (not Burbank) or by catalog or online.

Troop Meetings:
All the boys attend the weekly troop meetings on time and in uniform. These are held every Tuesday from 7:00 pm until 8:30 pm at Incarnation School. The troop meeting consists of an opening ceremony, business and announcements about upcoming events, a period of time when the boys work on scout skills for advancements or merit badges, and inter-patrol games. We close with a traditional scout prayer. Please be there to pick up the boys by 8:30 PM.
Boy Scout troop meeting are for the boys; meetings are open to parents, but it isn't usually necessary for adults to hang around unless they are leaders or are helping with an activity. Boys in scouting "practice" leadership skills by running the program themselves. The trained adult leaders "coach" the boys and make sure things stay on track and are safe.
Boys should always bring their Boy Scout handbook to meetings.

Boy Leadership
In many youth organizations, adults provide all the planning and leadership. In a good boy scout troop, on the other hand, boys themselves provide the planning and leadership (with adult guidance). This takes some getting used to, especially when we adults think we can run things more efficiently than the boys can. But remember, it takes practice to learn anything, including leadership. Your son will elect his patrol and troop officers, and later, he will hold some of these offices himself. Leadership is a requirement for advancement beyond First Class.

It is our goal at Troop 101 to go camping or hiking at least once a month. Occasionally you may be asked to help provide transportation or to be available as the emergency contact for a campout or other Troop activity. You may transport only the number of Scouts for which you have seatbelts.
Outings are planned around specific goals, usually responding to what the boys have said that they wanted and involving the teaching of important scout skills needed for advancement. We have a strong emphasis on safety and fun in all our events.

Here is a list of things you should bring on a camping trip.

Camping / Outing Policies:
All participants at troop events are expected to behave in a way which is in keeping with ideals of scouting. This is not complicated, our rules for behavior are simple - safety first, respect others, respect the outdoors, team work, use common sense, and act in accordance with the Scout Oath & Law.
What is safe and appropriate varies depending on the nature of the outing, circumstances of the moment, maturity or experience level of the scouts, and many other factors. It is up to the adult leader(s) on any particular event to decide what is OK and what is not. Electronic games, board games, skate boards, razer scooters, fireworks, paintball, beebee or water guns are not welcome at Scout meetings or outings. Please leave expensive and or cherished things at home.
The adult leaders at an outing decide whether a boy has the maturity and training to be permitted to use matches,axes, knives or any other dangerous item. Usually during the boy's first camping experience, he is taught the proper use of knives and axes and earns his "Tote'N'chip" certification. We also make sure boys know proper fire safety methods and how to protect their food from animals while in the woods.
Boy Scout camping is for the boys; it is not really an opportunity for family vacation camping. We want the boys to be self-reliant and responsible, so it's the boys who put up and strike the tents, plan and cook their meals, clean up the site, lead much of the instruction, and do most of the work of the outing. The boys don't learn how to do it if we do it for them. Families may come along with us to help, but please let your boy stay with his peers and cook and eat and sleep with his patrol.
At least two adult leaders will be present at all outings. The local council requires that at least one of the adult leaders has received the official Youth Protection Training and certificate. Mr.Doyle and Mr. Raba have all undergone Youth Protection Training. We encourage parents and all other adults who may wish to help us on our outings to take the short 2-hour evening course offered monthly in the scout office. Troop 101 follows all the rules and policies of the Boy Scouts of America and of the local Verdugo Hills Council. The Troop will always obtain a Tour Permit from the local council for every outing, insuring legal protection and coverage by official BSA insurance. The possession or use of alcohol or non-prescribed drugs in any scouting context by boys or adults is strictly forbidden.

The Scout Oath, Law, Motto, and Slogan

Other Activies Which We Do:

Besides the weekly meetings and monthly camping, our troop often does good turn service for Incarnation School and Church and other organizations. A few times a year, we prepare meals for the homeless at Project Achieve. We'll help with the set-up and clean-up of the school festival. On special occasions, the scouts will serve as the color guard for patriotic events or special liturgies. At Holy Saturday night, the scouts will start the sacred fire and monitor safety. Also on Palm Sunday and on Holy Saturday evening, the boys will be parade marshalls for the processions.
Over the last few years, the boys have participated in day-hikes, both in the woods and in urban areas. They've taken part in historical programs, marching on the trail of "Los Pobladores" on the El Camino Real trail from Mission San Gabriel to Old Town Los Angeles. Some of the boys have earned the Catholic Scout religious award, the Ad Altare Dei medal for service to the church and community.

The Methods and Goals of Scouting

Permission Slips:

We will issue a permission slip prior to every outing.
A SIGNED PERMISSION SLIP IS REQUIRED FOR ATTENDANCE AT ALL TROOP OUTINGS. NO SLIP NO TRIP NO EXCEPTIONS. The permission slip must be signed by parent or guardian prior to the trip. Permission slips are sent home with the scout at a meeting prior to the outing, and the scout turns it in by the last meeting before the weekend of departure for the outing.
The permission slip serves 3 functions:

  1. Permission slips tell us that you have given permission for your son to attend the outing.
  2. Permission slips provide us with emergency information (phone numbers, allergies ...).
  3. Permission slips provide you and your son with important information about the outing such as when we are leaving, returning, event cost, where we are leaving from. The slip also includes a list of additional items that the scout should bring along. The scout should always bring his handbook and the 10 Essentials (see the handbook for the list). Each scout is expected to "be prepared" for outings. Lists of equipment for camping trips and hikes is in the scout handbook.

    We usually post a copy of the current permission slip here.

How Scouts Advance
Boy Scouts advance through a series of ranks as they accumulate more skills and experience in scouting. It all starts with the basic rank of SCOUT in which the boy learns a square knot and is assigned to a patrol, then to TENDERFOOT in which the boy learns basic first aid, several useful knots and begining camping skills, and then to SECOND CLASS in which the boy does his first outings and hikes. Achieving FIRST CLASS , the next rank, assures that the boy knows the skills needed to camp and hike safely and can be self-sufficient in emergencies. We try to make sure each boy reaches FIRST CLASS within the first year. After FIRST CLASS, the boys advance through service to the troop and others and by earning merit badges. For STAR, the boys must earn at least 6 merit badges, some being requred for EAGLE. For LIFE the boys need to earn a total of 11 merit badges, with many more EAGLE required. Becoming an Eagle Scout is the crowning achievement in scouting, requiring a major service project, 21 merit badges and leadership in the troop. An extraordinary number of astronauts, cadets at service academies, and prominent citizens have been Eagle scouts as boys.

Advancement requirements are in the Handbook. To advance, a Scout must be active, must do his best to live by the Scout Law and Promise, practice leadership, give service to others, learn Scout skills (mostly in the outdoors), and earn merit badges (primarily from adult counselors other than his parents).
After completing all requirements for a rank, a Scout meets with one of the uniformed adult leaders in a "Scoutmaster Conference." Finally, he participates in a Board of Review made up of parents and committee members.
What can you do to help your son take full advantage of the Boy Scout Advancement method? Make sure your son attends troop activities. Offer encouragement and support. Know what your son needs for his next rank. Be active in Scouting with him, and strongly encourage him to attend as many Scout activities as possible, because only active Scouts advance.
All requirements for advancement are tracked using the Boy Scout Handbook. The information is then maintained by the adult advancement/records chair . The Scout MUST bring his handbook and a notebook and pencil/pen to all meetings and activities in order for requirements to be initialed and dated ("Be Prepared").
Up to & including First Class, individual requirements for rank advancement may be signed off by other scouts (usually the Patrol Leader) and adult leaders. Scouts in a leadership position can sign off requirements for any rank which they themselves have achieved (up to First Class). Requirements for ranks higher than First Class (Star, Life, Eagle) are signed off by merit badge counselors, scoutmaster, asst. scoutmasters, or committee members.
Scouts start by earning the Scout rank. The requirements can be found in the Boy Scout Handbook. These skills must be demonstrated to the Scoutmaster (SM) or Assistant Scoutmaster (ASM) or Patrol Leader who will then initial and date the Scout's handbook. The initials or signature and date are required for the badge to be awarded.
The ranks of Tenderfoot, Second Class, and First Class Scout require skills (learned at campouts, hikes, and troop meetings), and service hours (given to the community, religious institutions, troop sponsor ...). Please ensure all service hours are documented if not done as a Troop activity. The Patrol Leader, SM or ASM will initial and date requirements as they are completed. A Scout may work on the requirements for any rank in any order, but will earn the ranks in order (i.e., Tenderfoot before Second Class, Second Class before First Class...).

More about Boy Scout Advancement

Scoutmaster Conference and Board of Review:
The last 2 requirements for each rank are a Scoutmaster's Conference and a Board of Review. Scoutmaster conference and board of review are the final requirements for any given rank - scout MUST have completed all other requirements for that particular rank prior to the conference / board. We usually have scoutmaster conferences and a board of review in the weeks before a Court of Honor. Scouts MUST be in full uniform for the Scoutmaster Conference and Board of Review.
At the Scoutmaster's Conference, the Scout and the Scoutmaster or Asst Scoutmaster review the requirements for that rank and any previous ranks. This is also an opportunity for the adult leaders to learn more about the scout and his goals in scouting. If the scoutmaster feels confident that the scout demonstrates the knowledge and skills required, and has set some reasonable goals in scouting, he will initial and date the handbook, and arrange for a Board of Review as soon as possible (often the same day/night, but not always).
The Board of Review for ranks Scout though Life will consist of 3-4 adults. The board usually consists of committee members and parents, but parents of the scout being reviewed should not be on the Board. The Scout must present himself in a neat, clean uniform (complete as possible) and have his handbook. The Board will ask him questions about scouting, the troop, activities he has attended, and advancement requirements pertaining to the rank he is completing.
The Board announces the results to the Scout and SM after conferring. Upon passing the scoutmaster conference and board of review, the scout is immediately considered to be the new rank. The new rank badge will be presented at the next court of honor.

Merit Badges:
Once the rank of Scout has been earned, the scout may begin working on Merit Badges. A list of all available merit badges is near the back of the Boy Scout Handbook. The troop maintains a library of merit badge pamphlets that members of the troop may borrow through the Troop Librarian while working on a merit badge. The books are also available to purchase at the scout shop at the Council and at Sports Chalet. The books are also available at the library. Work on a merit badge may be done at troop meetings, in a group outside meetings, on an individual basis, or at summer camp. All badges require a Merit Badge Counselor. We maintain a list of merit badge counselors that the scout may look through. No more than four merit badges should be earned from any one counselor.
When working as an individual(at your home, the counselors home, or anywhere outside of a troop meeting) with a Merit Badge Counselor, another person must be present with the Scout and the Counselor. This can be another scout, a parent, friend, or sibling.
An Application for Merit Badge (Blue Card) must be obtained, personal information completed, and a SM or ASM signature obtained prior to working on the Merit Badge. The Blue Card is presented to the Merit Badge Counselor at the first meeting. Upon completion of the requirements, the counselor initials and dates each one. When all requirements have been satisfied, the counselor will sign and date the card and return it to the Scout. The card is then given to the SM at the next meeting. He should list it in the Scout's handbook (used for senior ranks: Star, Life, and Eagle), and initial and date that requirement. The scout then takes the fully signed/completed blue card to the Advancement Chairman who will then process the blue card and obtain the merit badge. The scout's portion of the blue card and the badge will be presented at the next meeting or Court of Honor.
IMPORTANT - the scout should put his part of the blue card, as well as the Merit Badge Recognition card in his "achievement binder" at home. This will become important as the scout progresses toward the rank of Eagle. Requirements for the ranks of Star Scout, Life Scout, and Eagle Scout are listed near the back of the Boy Scout Handbook, just before the Merit Badge Listing. A more detailed packet is given to the Scout before working on the Eagle requirements.

More About Merit Badges

Court of Honor:
Ranks and badges earned are presented ceremoniously at a special Troop event called a "COURT OF HONOR". We hold a COURT of HONOR at least twice a year. The Court of Honor is formal recognition of the achievements our scouts have made since the last Court of Honor.
Troop 101 strongly encourages full family support at the Court of Honor. These boys have worked hard for what they have earned. They deserve acknowledgment and congratulations. All family members and friends are invited to attend Courts of Honor: dad, mom, brothers, sisters, grand- parents, aunts, uncles, and friends.

Boys' Personal Record Keeping:
The boys will receive certificate cards alongs with any advancement or badge. All rank advancement, merit badge, and award (mile swim, BSA lifeguard, Tot-N-chip ...) cards, should be kept in a binder or other safe place. These can be used to recreate a record of advancement. This binder is also nice to have if he achieves the rank of Eagle. Clear plastic sheets with pockets designed to hold baseball cards make an excellent way to preserve rank and merit badge cards. These are available at hobby / baseball card shops all over town. After a scout has completed all requirements for a given rank, it's a good idea to photocopy that page in his scout handbook. Place this photocopy in the binder, that way if the scout loses his handbook, he not only has a record of completed requirements, he also has a record of when they were signed and by whom.

How Can Parents Help the Troop?
While the role of parents in Boy Scouting is quite different from their role in Cub Scouts, it is no less important or needed. Although the program is boy-run, we still welcome and need adult participation in order to handle the many various tasks that boys can't do and that make an excellent scouting program. Here is how you can help with varying levels of time commitment:
1. Encourage your son to fully participate, to go to meetings, campouts, summer camp, and other outings. These are the places where the boys learn the skills. A boy can't advance unless he participates. Encourage him to show initiative to learn and get his skills "signed-off".
2. Help us with transportation. We always need parents to help drive the boys to outings.
3. Help us by going on the outings with us. As stated above, Boy Scout camping is not the same as family recreational camping, but helping hands are often needed to run activities.
4. Help us with our fundraisers. Summer camp can be very expensive and we want to defray all or part of the costs so that anyone who wants to go to camp may go.
5. Serve on a Board of Review. In the weeks before a Court of Honor, we need a small committee of parents to meet individually with boys to certify their advancement. This is a formal opportunity for the boy to voice his goals and reflect on his scouting experience.
6. Become a Merit Badge counselor. If you have a special skill or hobby and feel qualified to help teach small groups of boys about that skill, you may sign up with the Council as a counselor which would make you qualified to teach and grant some merit badges to our boys. You are limited to 4 badges. You may also make your credentials set so that you would only work with Troop 101 boys if you wish or you may work with boys from other troops as well.
7. Be a committee member and take on some of the work of the troop.
We need a person or people to help in the following areas:
Outings Helper: this person would issue and distribute the permissions slips, make the reservations for the campground, confirm transportation to outings, obtain the official Tour Permit, confirm who will be purchasing the food, and work closely with the Treasure who collects the funds, permission slips, health forms and pays bills.
Summer Camp Chair: this person would investigate possible camps and insure it would be a good fit for our boys, contact the camps, make reservations, work with outings chair and treasurer to publish information, collect fees, and make sure adult leadership is available.
Recruitment Chair: help publicize and encourage boys to enter the scouts, either through graduating from Webelos from local packs, or directly from our feeder schools. Part of the job would be liaising with Incarnation School, Holy Family School and other local Catholic schools for permission to post information in their Parent's messenger about scouting.
Equipment Chair: who helps obtain, keeps track of, and manages the storage of troop tents, tarps, flags, and donated items.
Committee Secretary: who handles correspondence, keeps records of committee and parents meetings, helps with the web page (if talented in that way) and possibly puts together a newsletter.
Youth Training Chair: who looks for opportunities for the boys to receive leadership training supplied by the troop or the Council. This person also looks for merit badge programs and encourages the older boys in becoming members of the Order of the Arrow camping fraternity.
Special Events Coordinator: who helps handle our participation in parades, special masses, special ceremonies, civic events, public service opportunities (like Operation Achieve), and other events.
7. Consider getting trained and helping us as a leader. The most successful troops have many Assistant Scoutmasters each of whom take on special areas of responsibility. It's fun and a great way to get to know your kid in a different context. Many hands make light work. Here are some ways that you can help us with leadership of the troop:
-A first limited step would be to take the short 2-hour evening Youth Protection Training course offered monthly in the scout office. The Boy Scout council requires that we always have at least one person on all the outings who has had this training. In the event that the scoutmaster or his assistants who have the training cannot make it to an outing, the outing could still go on with two parents if one had received the training.
-There is a free "Scout Leadership Fast Start" video tape in the Council office which may be borrowed that offers a basic overview of the ideals and structures of a scout troop.
-Twice a year the Council offers a "Scouter Trainning" course consisting of a full Saturday, a Wednesday evening, and a weekend camping trip which covers basic leader training. Mr. Raba, Mr. Harvey and Mr. Doyle have completed the Scoutmaster Fundamentals course. It is open to any registered troop leader or committee member, man or woman.
-The Council provides a number of training programs - Basic training, Woodbadge, and High Adventure Training (HAT) to name just a few. Mr. Doyle has completed the Outing Leader and Basic Backpacking courses in the HAT program. There are courses in backpacking, outing first aid, snow camping, desert survival camping, and many other areas.

How Boy Scouting Differs from Cub Scouting
You may be surprised how different Boy Scouting is from Cub Scouting, but then, boys of Scout age are very different from boys of Cub age. Here are some key contrasts:
- The Cub Scout program is family-centered. Adults plan all activities, and most activities lend themselves to full family participation. Adults (usually the boy's parents) conduct all Cub Scout advancement. Cub Scout camping is usually limited, even for Webelos. Webelos advancement may be done mostly in groups with the Webelos leaders, but in either case, adults determine the timing and course of the boy's advancement with little input from the boy.
-The Boy Scout program is boy-centered. Boys plan all activities (with adult guidance). Boy Scouts camp and function as patrol groups under their own elected boy leadership. Camping is the very heart of the Boy Scout program. Boy Scout advancement is very different from Cub Scout advancement in that it requires more initiative and participation from the boys. A Boy Scout guides and has almost total control over his own advancement, which he will do mostly on an individual basis with senior Scouts and with a number of different adults.

Committee Meetings:
Adult committee meetings are called by the Committee Chair . We will try to hold meetings a couple times a year. The Troop Committee consists of working committee members specializing in several areas, among them: Fund raising, Outdoor Activities, Advancement, Secretary, Treasurer, Scoutmaster, and the Asst. Scoutmasters. All volunteer adult leaders must be registered scouters who have been approved by the unit committee chair, the representative of the chartered organization and by the local council, district and division executive. All parents are welcome to attend these meeting, but only approved committee members may vote. Please contact our Committee Chair, Paula Doyle, if you wish to help serve on our committee. We limit membership in the committee to those who are willing to work hard for our scouting program and take leadership in a specific area.

Registered troop leaders must be approved by the Committee Chair, the head of the Chartering Organization (in this case, Fr. Paul Hruby), and be vetted and approved by the local Council. This is done to insure quality leadership and to protect the boys.

Thanks very much to Jeff Snowden, ScoutmasterTroop 97 BSAFort Collins, Colorado, who gave me permission to copy and adapt his troop's parents' information page.